Privacy Policy

White Rabbit Editing
Effective Date: 2/23/26

1. Introduction

White Rabbit Editing (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit www.whiterabbitediting.com.

By using this website, you agree to the terms outlined in this policy.

2. Personal Data We Collect

We may collect the following types of personal data:

Information You Provide Voluntarily

  • First and last name

  • Email address

  • Telephone number (if provided)

  • Information submitted via contact forms

  • Documents submitted through the Free Sample Edit form

  • Newsletter subscription details

Automatically Collected Information

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the website

  • Interaction data collected via analytics tools

3. How We Use Your Data

We process personal data for the following purposes:

  • To respond to contact inquiries

  • To provide free sample edits

  • To communicate about services

  • To deliver newsletters and marketing emails (with consent)

  • To improve website performance and user experience

  • To comply with legal and accounting obligations

We do not sell or share your personal data with third parties for marketing purposes.

4. Free Sample Edit Submissions

Documents submitted for a free sample edit:

  • Are treated as strictly confidential

  • Are not shared with third parties

  • Are stored securely

  • Are retained for up to one (1) year, after which they are deleted

5. Newsletter (Mailchimp)

We use Mailchimp to manage our email newsletter subscriptions.

If you subscribe:

  • Your name and email address are stored with Mailchimp

  • You may unsubscribe at any time via the link in any email

  • We only send marketing emails with your consent

Mailchimp processes data in accordance with its own privacy policy.

6. Analytics and Tracking Technologies

We use Google Analytics to analyze website traffic and improve performance.

Google Analytics may collect:

  • IP address

  • Device information

  • Browsing behavior

This data is used for statistical purposes only.

Cookies and tracking technologies are managed through our cookie consent banner. You may adjust your preferences at any time.

7. Social Media

Our website may link to social media platforms such as Facebook, Instagram, and LinkedIn.

If you interact with those platforms, their respective privacy policies apply.

8. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your data based on:

  • Your consent (newsletter subscriptions, cookies)

  • Performance of a contract (providing editing services)

  • Legitimate interest (responding to inquiries, improving services)

  • Legal obligations (tax and accounting compliance)

9. Data Retention

We retain personal data only as long as necessary:

  • Contact inquiries: up to 1 year

  • Free sample submissions: up to 1 year

  • Newsletter data: until you unsubscribe

  • Accounting records: as required by law

10. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to certain processing

  • Request data portability

To exercise your rights, contact us at:
stephanie@whiterabbitediting.com

11. Data Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, or misuse.

12. Third-Party Services

We use trusted third-party service providers, including:

  • Mailchimp (email marketing)

  • Google Analytics (website analytics)

These providers process data in accordance with their own privacy policies and applicable data protection laws.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

14. Contact Information

If you have any questions about this Privacy Policy, please contact:

White Rabbit Editing
Email: stephanie@whiterabbitediting.com
Website: www.whiterabbitediting.com

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